“At QIMA, you feel like you belong from Day 1. You join a community of smart minds who not only innovate, but also support and inspire each other. Here, we own our work, have fun together, and make every day count.”
The QIMA Story
At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.
Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence.
We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data.
What sets us apart is our unique culture. Our 5,000 Qimates live and make decisions every day by our QIMA Values. With client passion, integrity, and a commitment to making things simple, we disrupted the Testing, Inspection, and Certification industry. Are you ready to hop on this exciting ride with us and help us achieve our mission?
Roles & Responsibilities:
As an Invoice Processor, you will play a crucial role in managing the Accounts Payable process to ensure accurate, timely, and compliant payments to vendors. Your core responsibilities will include:
- Invoice Processing: Receive, review, verify, and process a high volume of invoices, ensuring accuracy of vendor details, pricing, purchase orders, and approvals in line with company policy.
- Accounts Payable Operations: Manage day-to-day AP transactions including coding, posting, and reconciling invoices; ensure timely payments and resolve discrepancies.
- Stakeholder Coordination: Liaise with internal departments (procurement, finance, business units) and external vendors to clarify and resolve any invoice or payment-related issues promptly.
- Compliance & Internal Controls: Adhere to established internal controls and compliance standards, maintain complete and audited documentation, and support internal and external audits as required.
- Reporting & Reconciliation: Prepare and assist in monthly AP close processes, including account reconciliations, aging analysis, accruals, and producing various AP reports for management.
- Process Improvement: Identify gaps or process inefficiencies and suggest ways to improve AP cycle time, accuracy, or compliance.
- Support and Ad-hoc Tasks: Provide backup to team members, support system implementations or upgrades, and handle ad-hoc financial or administrative tasks as assigned.
- SLA & KPI Monitoring: Ensure service level agreements (SLAs) and key performance indicators (KPIs) are consistently met or exceeded.